Client Services Login

Privacy Policy

Effective Date: July 10, 2026 · Last Updated: July 10, 2026

1. Introduction

Ataraxis ("Ataraxis," "we," "our," or "us") respects your privacy and is committed to protecting the personal information entrusted to us by website visitors, clients, prospective clients, employees, applicants, and individuals associated with the organizations we serve.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit our website, interact with our services, or communicate with us.

2. Scope of This Privacy Policy

This Privacy Policy applies to personal information collected through:

  • Our website
  • Online forms and inquiries
  • Marketing communications
  • Business relationships and service inquiries
  • Other interactions with Ataraxis

This Privacy Policy does not govern information processed by Ataraxis solely on behalf of client employers as part of our professional employer organization (PEO), payroll, HR, benefits administration, compliance, or workforce management services. That information is generally processed under the direction of the client employer and subject to applicable agreements and laws.

3. Information We Collect

Depending on your interaction with Ataraxis, we may collect:

Contact Information

  • Name
  • Company name
  • Title
  • Email address
  • Phone number
  • Mailing address

Website and Device Information

  • IP address
  • Browser type
  • Operating system
  • Device identifiers
  • Referral URLs
  • Pages visited
  • Usage analytics

Communications Information

  • Form submissions
  • Marketing preferences
  • Customer service inquiries
  • Survey responses

Professional Information

  • Business affiliation
  • Position or role
  • Employment-related information voluntarily provided to us

Sensitive Information

We do not collect sensitive personal information unless it is reasonably necessary to provide requested services, comply with legal obligations, or support employment-related services.

4. Notice at Collection

At or before the point of collection, we provide notice regarding:

  • Categories of personal information collected
  • Purposes for collection and use
  • Categories of recipients or disclosures

We collect only information reasonably necessary for legitimate business purposes.

5. How We Use Personal Information

We may use personal information to:

  • Deliver requested services
  • Respond to inquiries and communications
  • Provide payroll, HR, benefits, compliance, and workforce management services
  • Improve website functionality and user experience
  • Analyze website traffic and engagement
  • Send newsletters and marketing communications
  • Maintain security and prevent fraud
  • Meet legal and regulatory obligations
  • Enforce contracts and business agreements

6. Employment-Related Information and PEO Services

Ataraxis provides professional employer organization (PEO), HR, payroll, benefits administration, compliance, and workforce management services to client organizations.

When providing these services, Ataraxis often acts as a service provider or processor on behalf of client employers.

Employment-related personal information, including information relating to employees, applicants, dependents, beneficiaries, and contractors, is generally collected, maintained, and processed pursuant to agreements with our client organizations and applicable law.

If your personal information was provided to Ataraxis through your employer or another client organization, certain privacy requests may need to be directed to that organization because it may control how the information is collected and used.

Privacy rights requests concerning employment-related information maintained by Ataraxis on behalf of a client employer may need to be directed to the applicable employer, which may act as the controller, business, or other legally responsible entity that determines the purposes and means of processing such information. Ataraxis will cooperate with client employers as necessary to support compliance with applicable privacy laws and contractual obligations.

7. How We Disclose Personal Information

We may disclose personal information to:

  • Service providers and vendors
  • Technology and hosting providers
  • Benefits and insurance carriers
  • Professional advisors and auditors
  • Government agencies and regulators
  • Law enforcement when required by law
  • Client organizations and authorized representatives

We do not sell personal information for monetary compensation.

However, certain advertising, analytics, and marketing technologies used on our website may be considered "sharing" under some state privacy laws when information is disclosed for targeted advertising purposes.

8. Data Retention

We retain personal information only for as long as necessary to:

  • Provide services
  • Fulfill contractual obligations
  • Comply with legal requirements
  • Resolve disputes
  • Maintain business records

Retention periods vary based on the type of information and applicable legal requirements.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information, including:

  • Access controls
  • Encryption where appropriate
  • Secure data storage practices
  • Vendor oversight procedures
  • Security monitoring

No method of transmission or storage can be guaranteed to be completely secure.

10. Cookies and Tracking Technologies

We use cookies, pixels, web beacons, and similar technologies to:

  • Operate and maintain our website
  • Understand website performance and user engagement
  • Analyze website traffic and usage patterns
  • Improve website functionality and user experience
  • Support marketing and advertising activities

Some cookies are necessary for the operation of the website, while others help us understand how visitors use our site or support advertising and marketing efforts.

Additional information regarding our use of cookies and your available choices can be found in our Cookie Policy.

11. Third-Party Websites

Our website may contain links to third-party websites. Ataraxis is not responsible for the privacy practices or content of third-party websites. We encourage users to review the privacy policies of those sites.

12. Children's Privacy

Our website and services are not directed to children under age 13, and we do not knowingly collect personal information from children.

13. Your Privacy Rights

Depending on your state of residence and applicable law, you may have the right to:

  • Know what personal information is collected
  • Access personal information
  • Correct inaccurate personal information
  • Delete personal information
  • Obtain a copy of personal information
  • Opt out of certain targeted advertising activities
  • Opt out of certain profiling activities
  • Opt out of the sale or sharing of personal information
  • Appeal certain privacy request decisions

These rights may be subject to legal exceptions and verification requirements.

14. Submitting Privacy Requests

You may submit a privacy request by:

We may request information necessary to verify your identity before processing a request. Where required by law, we will respond within applicable statutory timeframes.

15. Do Not Sell or Share My Personal Information

Ataraxis does not sell personal information in exchange for monetary compensation.

However, certain analytics, advertising, and marketing technologies used on our website may involve the disclosure of information to third parties in ways that may be considered "sharing" for cross-context behavioral advertising or targeted advertising purposes under certain state privacy laws.

Individuals who wish to exercise applicable opt-out rights may do so by:

Additional information regarding these practices can be found in our Cookie Policy.

16. Global Privacy Control (GPC)

Ataraxis recognizes and honors Global Privacy Control (GPC) signals and other legally recognized universal opt-out preference mechanisms where required by applicable law.

A GPC signal is a browser-based setting or extension that communicates a user's request to opt out of certain uses of personal information, including activities that may be considered selling, sharing, or targeted advertising under applicable privacy laws.

When a valid GPC signal is detected, Ataraxis will process the signal in accordance with applicable law and apply the requested opt-out preference to the browser and device from which the signal is received.

Users seeking additional information regarding their privacy choices may contact us using the information provided in this Privacy Policy.

17. State-Specific Privacy Rights

Depending on your state of residence and applicable law, you may have the right to:

  • Know whether we process your personal information
  • Access personal information we maintain about you
  • Correct inaccurate personal information
  • Delete personal information
  • Obtain a portable copy of personal information
  • Opt out of targeted advertising
  • Opt out of the sale or sharing of personal information
  • Opt out of certain profiling activities that produce legal or similarly significant effects
  • Appeal certain privacy-related decisions where required by law

Ataraxis will honor applicable privacy rights as required by federal, state, and local law.

Residents of California, Colorado, Connecticut, Delaware, Iowa, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Virginia, and other jurisdictions with comprehensive consumer privacy laws may have additional rights under applicable law.

18. How to Exercise Your Rights

You may submit a privacy rights request by contacting us through any of the following methods:

We may request information necessary to verify your identity before fulfilling a request. If we cannot verify your identity, we may be unable to process certain requests.

Where permitted by law, authorized agents may submit requests on behalf of consumers, subject to applicable verification requirements.

We will respond to verified requests within the timeframe required by applicable law.

19. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or business operations.

Any updates will be reflected by revising the "Last Updated" date posted at the top of this Policy.

20. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact:

Ataraxis
privacy@ataraxis.com
(208) 906-2636